Search

In this page you can locate and retrieve existing documents in the Archive.

Basic search

In this option the user may select the fond or collection, the search terms and/or the production dates of the documents which they intend to search. The option "inclusive dates" allows the user to search records whose dates are in the defined extreme dates of the search criteria. You may also indicate if you only want to search records with associated digital representations, meaning that only documents with a digital version can be consulted online through the Web.

Digital representation

 
 
 

Advanced search

In this option the user can narrow the search by identifying the fields and terms that match the criteria selected. The available options include the selection of description levels, the search by reference code or specific fields. For each field, the user can indicate if they want to search for all words, only some words, or the exact sentence.

 

Description level

  • Collection/Agregation - set of documents assembled artificially due to any common characteristic, whatever their provenance.
  • Fond - set of documents produced organically and/or accumulated and held by an individual, family or legal person in the course of its activities and functions.
  • Section - subdivision of a fond, corresponding to organic non autonomous organic subdivisions of a producing entity.
  • Serie - set of documents organized according to an archiving system and maintained as a unit because they result from the same accumulation process, the exercise of the same activity, by having a particular type, among others.
  • Installation unit - set of documents grouped by or kept in the same physical unit of quotation, installation and inventory.
  • Composed document - documents grouped by referring to the same subject, activity, or transaction processing itself.
  • Simple document – intellectually indivisible archival unit, eg, letter, memorandum, report, photograph, sound recording.